New Hire Checklist

Dean's Newsletter: "The Other Side of the Residency Experience"

Eligibility Requirements for training at the University of Rochester

The following forms are required for employment. Please complete each item and return the appropriate forms to:

Office for Graduate Medical Education
601 Elmwood Avenue, Box 601
Rochester, NY 14642

You must complete the following forms. The forms are available in PDF format. You will need Adobe's Acrobat Reader to open the forms. Acrobat Reader is a free program you can download.

MANDATORY Health Requirements

Below is the information for completing your mandatory health requirements.

•University Health Services form for Residents and Fellows

It is imperative that you complete these requirements.

Your appointment to Strong Memorial Hospital is contingent upon successful completion of a drug and alcohol screening. This screen must be scheduled at least 7 working days before you plan to begin work. Call 585.275.4955 to arrange for an appointment. Please identify yourself as an incoming resident or fellow.

We recommend that you schedule appointments at the University Health Service while you are in Rochester to secure housing. Your PPD needs to be read 48-72 hours after placement.

Information Release

We will need to verify your medical or dental school graduation and any previous training. This document requires your signature. Download the Information Release form in PDF format.

Educational and Work History Chronological Timeline

You must complete the Work History form. View an explanation of the form. Please type your work history timeline as the table expands upon typing.

International Medical Graduate?

Pharmacy Memo

Please print legibly your name and program name, and sign your name. This document will be placed on file in the pharmacy. Download the form in PDF format.

Restraint Competency

Please read the policy and complete the competency by signing on page 2. Download the form in PDF format.

Intellectual Property Agreement

Please print legibly your name and program name, and sign your name. This document will be on file in the Office of Research and Project Administration. Download the form in PDF format.

Federal Tax Withholding Form

You need to complete the Federal Tax Withholding form, which can be downloaded from the IRS Web site. (Complete with your Rochester address if you are a US citizen, or permanent resident.)

New York State Tax Withholding Form

You need to complete the New York State Tax Withholding form, which can be downloaded from the NYS Web site. (Complete with your Rochester address.)

Memo to Residents/Fellows on a Visa or those holding a Employment Authorization Card

Please read the memo.

HIPAA Basic Training

Please complete the HIPAA training module, and return the attestation form. The attestation will be on file in the GME Office.

Strong Commitment Module

Please complete the HIPAA training module, and return the attestation form. The attestation will be on file in the GME Office.

Please complete the Strong Commitment Module , and return the attestation form. The attestation will be on file in the GME office.

Please complete the Strong Commitment Module , and return the attestation form. The attestation will be on file in the GME office.

Strong Health Smoke Free

Please read the Smoke FREE Inside and Out, and return the attestation form. The attestation will be on file in the GME Office.

Pain Assessment and Management

Please complete the self-learning module, and return the attestation form. The attestation will be on file in the GME Office.

Strong Memorial Hospital Annual Inservice

Please complete the competency questionnaire for SMH employees as well as the Highland addendum and return the answer sheet . The Mandatory Inservice manual is available in PDF format.

Important: Prior to Coming to Orientation

Clinical Information Training

The University of Rochester Medical Center uses the Clinical Information System (CIS) for Results Reporting (Lab, Microbiology, Radiology, Dictations, Cardiology, Blood Bank) and for Provider Order Entry.

All incoming trainees must take Part I, the computer-based training (cbt) module PRIOR to orientation.  The link to the training module is http://cis.urmc.rochester.edu/resultscbt.
The module will take approximately 45-60 minutes and includes the mandatory hospital confidentiality training. 

In addition, Med Reconciliation is also mandatory.  The link to this is http://cis.urmc.rochester.edu/WebCBTProviders.cfm.

BEGIN THIS TRAINING MODULE ON OR AFTER APRIL 1, 2008.

If you need help with the training module, please page the CIS Customer Service Reps at 585.275.1616 id #7411.

Please check with your department to determine if you need to attend a Provider Order Entry class.  We are working with many of the coordinators to schedule department classes.

For further questions regarding CIS, please email AnnMarie_Casale@urmc.rochester.edu

ECFMG Sponsorship

Jean Boedecker in the Office for Graduate Medical Education is the Training Program Liaison (TPL) with ECFMG. Please contact her at jean_boedecker@urmc.rochester.edu or by phone at 585-275-1795 with any questions about your sponsorship. Go to www.ecfmg.org to complete as much of the J-1 application as possible, before sending to Jean Boedecker.

Trainee Manual / Summary Benefits

The Resident/Fellow Manual outlines many of the policies and procedures that apply to you as a trainee at the University of Rochester and as outlined in the contract you have received. Please read this document carefully and save for reference.

Summary benefits information can be obtained here. Additional information is provided in the Resident/Fellow Manual, and detailed benefits information will be provided at orientation.

Housing Information

Learn about Home Ownership Incentive Programs for University of Rochester faculty and staff sponsored by Canandaigua National Bank & Trust and Advantage Federal Credit Union.

Mandatory Orientation

Orientation in the Atrium and Class of 62 Auditorium (G-9425) for new residents/fellows is scheduled for Friday, June 20, 2008 and Tuesday, July 1, 2008 from 6:30 AM - 5 PM. Attendance at one of the all-day orientation sessions is mandatory and must be completed before you can begin work. Check with your program regarding which day you should attend.

During the orientation you will be signing up for University benefits, having your I.D. picture taken, being sized for and receiving 3 lab coats, obtain hospital computer access and being introduced to various key hospital personnel.

At orientation, in order to complete the federally mandated I-9 form, you will need to provide verification of work authorization through proof of citizenship or appropriate visa status. If you are not a citizen of the United States, you are required to provide us with work authorization documentation (work authorization card, or passport with J1 visa stamp and valid entry stamped DS-2019, or other proof of visa with work authorization).

Please bring the following on orientation day:

• A current passport, or
• Employment authorization card, or
• Picture driver's license and birth certificate, or
• Picture driver's license and social security card
  

 

Current Residents & Fellows

• Resident / Fellow Policy Manual
• E*value Residency Suite
• Important Documents
• UR Activities Connection
• UR Health & Wellness
• UR Child Care Program
• "How do I complete USMLE Step3 and apply for a NYS license?"